Onboarding: Canada

Open Vacation

We understand the challenges of our work and the related demands on you and your family. As such we have elected to adopt an open vacation policy.  The objective of this policy is to provide you with the flexibility to best manage your personal time away from work and promote a healthy work-life balance.  The success of the policy is based on solid communication and mutual trust.  Please review our Open Vacation Policy carefully and understand your responsibilities. 

Sick Time

We all get sick and, because most medical professionals maintain the same hours as us, we recognize that you will occasionally need to schedule an appointment during work hours.  The following are a few simple guidelines for using sick time:

• • Use sick time:
    • • If you are sick; we want you well and not sharing your germs with everyone else.  
    • • To attend medical/dental appointments. 

• • You may be asked to provide a doctor's note verifying your medical condition.

• • As with any absence, at a minimum please notify your supervisor and/or office administrator if you will not be able to make it work.

• • For any general questions, additional details, or information about extended absences due to a medical condition, i.e. absences greater than seven days, please send a message to [email protected]. 
•  

Bereavement

Our bereavement policy provides you with paid leave after the passing of an immediate family member. We define immediate family as spouses or domestic partners, all first degree relatives (parents, siblings, and children), grandparents, and grandchildren. In-laws of the same types are included, as well as adopted parents, adopted children, legal guardians, half- and step-relatives. Please contact Megan Beecroft or another member of our Human Resources team with any questions about our bereavement leave or to discuss specific situations requiring extended time away from work.

 

Review Timesheet & Working Hours Policy

Take a moment to familiarize yourself with our Timesheet Policy & Guidelines. 

Complete your timesheet in Field Time Console (instructions here) by 10pm EST/EDT every Friday for the prior week.

SharePoint is DG's intranet site, a central location for important company information. Here, you'll find:

• Company Announcements
• Important Forms and Documents
• Updated Employee Whereabouts 
• A current list of projects
• and links to the People & Management, IT, and Safety & Quality sites.

You are required to maintain your travel/location/vacation schedule on the intranet each week. Visit the SharePoint homepage and scroll down to Employee Whereabouts to enter your general whereabouts if you will not be working from your primary office location. For example, enter a client name, job number, geographical location, or reason for absence such as travel, sick time, or vacation. Do not enter anything if you are working from your primary office. We use this calendar to coordinate schedules and find people that are on site. Tom Dennis uses Employee Whereabouts - so should you! 

You also need to maintain your Outlook calendar and post an out-of-office response if you will be away from the office and not frequently checking messages.   

Human Resources ([email protected]):

• • Questions on benefits such as medical, dental, RRSP/DPSP, Life or Critical Illness, as well as Sun Life or RBC assistance.

• • Suggestions on how to make Dennis Group a better place to work!

• • Note: questions and concerns about harassment or discrimination in the workplace should be directed to Megan Beecroft. 

Payroll – Stephanie Wettlaufer ([email protected])

• • Payroll questions
  • Paystub questions

Accounting - Iwona Ruszczyk ([email protected])

• • Expense report questions

• • Timesheet questions

IT ([email protected])

• • Computer/Software problems and/or inquiries

• • All Computer/peripheral equipment/purchases

Safety

• • Todd Miller ([email protected])

Marketing ([email protected]):

• • Questions on resumes, logo usage, or tradeshows

 

Our expense report guidelines live in the Travel & Expense Report section of our intranet, along with other important travel and expense report information. These guidelines include our travel policy and corporate car rental account information. 

Certify: Web-based expense report submission and processing. 

• Complete the tutorial at certify.com/training.aspx. 
• Certify will send an email with a temporary password. Your username is your Dennis Group email address.  
• Expense reports submitted by Monday at 5 pm will be processed by that same Friday with electronic payment to a bank account of your choice by the next business day. Any expense reports received after Tuesday will be processed the following week.
• Send any questions about Certify or expenses to Iwona Ruszcyk in Accounting.

Anything that you want to purchase that is not a normal office supply expenditure must be approved beforehand. All regular office supplies can be requested through your office coordinator.

• The Pre-Authorization Reimbursement Form should be completed and emailed in PDF format to your immediate supervisor.  Include on this form items such as professional memberships, subscriptions, tuition, training, and licensing.
• Computer software, supplies, and equipment should not be purchased by employees.  Please first discuss your requirements with your manager and then put a request into our IT Administrator at [email protected].

Safety Gear

Dennis Group provides a $200 reimbursement every two years for safety boots and a $100 reimbursement every two years for prescription safety goggles.