Office Coordinator

Position Summary and Essential Functions

The Office Coordinator position is critical to maintaining an efficient operation in a fast-paced environment. Exceptional candidates will be professional, self-motivated, well-organized and detail oriented with the flexibility and ability to prioritize and handle multiple tasks in a demanding environment. We are looking for someone to grow with our office . Responsibilities will include, but not be limited to:

Human Resources

  • Interact with and assist Office Administrator in: recruiting, interviewing, employee onboarding and offboarding processes.
  • Career fair preparation
  • Help maintain and update office’s policies and procedures
  • Support new hires and other trainings

Accounting:

  • Manage corporate credit card
  • Work with Office Administrator ensuring invoices are processed timely

Marketing:

  • Update Institutional calendar
  • Help organize institutional and company events – on and offsite
  • Support lunch & learn

Communication:

  • Greet and assist visitors, suppliers and clients when they arrive at the office
  • Redirect calls from mainline
  • Work close with IT to maintain phone system, conference room equipment and any other communication tools

Administration:

  • Perform reception and clerical duties
  • Monitor office supplies inventory and place orders
  • Update phone directory
  • Prepare outgoing mail and packages for delivery; receive, sort, and distribute incoming mail
  • Order food for lunch meetings whenever requested by PMs
  • Support other teams with various administrative tasks including trips, printing and faxing
  • Help entering timesheets and expense reports

Maintenance:

  • Serve as a point of contact for various facility maintenance issues with the ability to find a quick and effective solution in a timely manner
  • Maintain basement and other storage places organized and clean

Abilities and Skills:

  • Excellent time management
  • Team player, able to work with all types of personalities
  • Respond to various leaderships
  • Work with multiple interfaces
  • Prioritize multiple demands at one time, managing and meeting deadlines
  • Must be able to work professionally in highly stressful situations, with exceptional diplomacy and maturity
  • Excellent problem solving, decision making and organizational skills
  • Discretion and confidentiality when handling business and personal information
  • Work commitment
  • Ability to learn new tools
  • Be open and willing to accept and implement changes
  • Work with little assistance

Required Education, Skills and Experience

  • 4 year degree preferred
  • Areas desired: Accounting, Business, Project Management and HR
  • 2 years of similar work experience preferred
  • Microsoft Office expertise
  • Must be able to lift up to 30 pounds

Compensation and Benefits

Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and 401(k) plans. Dennis Group is an Equal Opportunity Employer.

How to Apply

Please reference Office Coordinator – Salt Lake City when submitting your cover letter and resume for consideration to careers@dennisgrp.com.